Where: At the following Groups/Units
Open Volunteer Spots: Unlimited
As the Group Secretary you would support the Chair of the Trustee board to ensure smooth functioning and administration of the Scout Group in accordance with Scouts POR.
You can see what the Secretary does below. If this role interests you or you’d like to know more, please get in touch.
Who do you report to?
Group Trustee Chair
Leeds Templars District Scout Council
Secretary Tasks
The responsibilities of the Secretary:
- Provide administrative support to the running of the Trustee Board.
- Act as Secretary for the relevant Scout Council.
- Work with the Chair of the Trustee Board to set meeting agendas and arrange meeting logistics for the Trustee Board.
- Taking accurate and accessible minutes of Trustee Board meetings.
- Distributing agendas, minutes and supporting documents for Trustee Board meetings.
- Maintaining accurate records for the administration of the Group, District or County/Area/Region; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
- Ensuring the safety and security of records maintained by the Trustee Board, complying with appropriate legal requirements.
- Communicating with the Trustee Board, relevant Scout Council and other Group Secretary Communication
- Support the completion of the Annual Census return.
- Preparing the appropriate administration for the Annual General Meeting, including collating the Annual Report and Accounts for the Annual General Meeting.
General Trustee Board Responsibilities:
- To be a full and active participant in Trustee Board meetings and activities.
- To uphold the responsibilities of a Trustee Board as outlined in The Scout Association’s Policy Organisation and Rules.
- Willingness and eligibility to act as a Charity Trustee for the Group
- Contribute to the strategic aims and future development of the Group
Skills for a Secretary:
- Strong organisational skills
- Strong communication skills
- Ability to work as part of a team
- Able to think creatively and solve problems
- Good IT skills
- Ability to summarise information for different audiences
- Willing to speak one’s mind and listen to the views of others.
- Able to maintain independent and objective judgement
Note: any other tasks are to be agreed with the Line Manager.
